The Best Software for Med Spas in 2026
Med spas need more than salon software — HIPAA compliance, medical intake forms, treatment charting, and before/after photo management are non-negotiable.
What Med Spas Need From Legal Software
Medical spas operate at the intersection of aesthetics and healthcare. Your software must handle HIPAA-compliant patient data, medical intake forms and health history, treatment charting, before/after photo management, and informed consent documentation — while also managing appointments, POS, and marketing like any other salon.
Top 3 Software Picks for Med Spas
Mangomint
HIPAA-compliant salon software with medical charting
Mangomint Premier is the top choice for medical spas that want best-in-class salon operations AND HIPAA compliance. The Premier plan includes HIPAA-compliant data handling, and the Forms & Charting add-on ($50/mo) provides digital intake forms, treatment notes, and photo documentation. Highest user satisfaction in the industry (4.9/5.0) combined with medical compliance makes it unique.
Pros
- HIPAA compliance built into Premier plan
- Forms & Charting add-on for medical intake and treatment notes
- Before/after photo management with client profiles
- Best user satisfaction rating (4.9/5.0)
- All standard salon features: booking, POS, memberships
Cons
- —Higher cost — Premier ($375/mo) + Forms ($50/mo) = $425/mo minimum
- —Not as deep on clinical EMR features as dedicated medical software
Zenoti
Enterprise-grade HIPAA-compliant med spa platform
Zenoti is the leading platform for larger med spa groups and chains. Its HIPAA compliance, clinical documentation features, and advanced analytics make it appropriate for medical practices with significant liability requirements. Used by large aesthetic chains. Custom pricing means it's cost-prohibitive for smaller operations.
Pros
- HIPAA compliance with enterprise-grade security
- Clinical documentation and treatment protocols
- Advanced analytics for multi-location med spa groups
- AI-driven patient engagement and retention
- Dedicated implementation and compliance support
Cons
- —Custom pricing — no transparency
- —Requires months-long implementation
- —Expensive for small single-location med spas
Boulevard
Premium spa operations (add external HIPAA tools)
Boulevard's Prestige plan includes forms and consultation features for client intake. While Boulevard itself is not HIPAA-certified, many med spas use Boulevard for scheduling and client experience while using separate HIPAA-compliant tools (like EHR systems) for clinical records. This two-system approach works but requires integration management.
Pros
- Best-in-class client experience and scheduling
- Membership management for aesthetic treatment series
- Forms included in Prestige plan for intake
- Strong text marketing for patient re-engagement
- Aesthetically premium — matches med spa brand standards
Cons
- —Not HIPAA-certified — requires external EMR for compliance
- —Two-system approach adds operational complexity
Key Features for Med Spas
What to look for when evaluating salon software for your practice.
HIPAA Compliance
Encrypted storage of patient health data, BAA (Business Associate Agreement) with the software provider, audit logs for data access.
Digital Intake Forms
Digital medical history forms, allergy disclosures, and health questionnaires completed by clients before their appointment.
Treatment Charting
Record treatment details, injection zones, product lots, and clinical notes in structured formats for each patient visit.
Before/After Photos
Capture, store, and organize before/after photos with date, treatment, and provider information attached to each patient profile.
Informed Consent
Digital consent forms for treatments signed by patients, stored with time-stamps and IP records for legal protection.
Product & Inventory Tracking
Track controlled substance inventories, filler lot numbers, and treatment product COGS for compliance and profitability.
Pricing Comparison
Estimated pricing for med spas — most platforms offer discounts for annual billing.
| Software | Entry Plan | Mid Tier | Top Tier | Free Trial |
|---|---|---|---|---|
| Mangomint | $375/mo Premier | +$50/mo Forms | +$25/add'l location | |
| Zenoti | Custom | Custom | Custom | — |
| Boulevard | $293/mo Premier | $410/mo Prestige | Custom Enterprise | — |
| Vagaro | Not HIPAA | Not HIPAA | Not HIPAA |
* Pricing based on publicly available rates. Custom-priced platforms require direct quotes. Annual billing typically saves 10-20%.
Frequently Asked Questions
What software do most med spas use?
Larger med spa chains typically use Zenoti or Mangomint Premier for their HIPAA compliance. Smaller single-location med spas often use Mangomint Premier + Forms add-on. Boulevard is used by many upscale aesthetic practices that handle clinical records separately. Vagaro and Fresha are not HIPAA-compliant and should not be used as the primary system for storing patient health information.
Does med spa software need to be HIPAA compliant?
If you store or process Protected Health Information (PHI) — including medical history, health conditions, treatment notes, and photos linked to identifiable patients — yes, your software must be HIPAA compliant with a Business Associate Agreement (BAA). Failure to maintain HIPAA compliance carries significant fines. Consult your healthcare attorney for specific requirements.
Can I use Vagaro or Fresha for a med spa?
Vagaro and Fresha are not HIPAA-compliant and should not be used to store medical records, health history, or treatment notes for a medical practice. You can use them for scheduling and payments only if clinical records are kept in a HIPAA-compliant system. For most med spas, using a single HIPAA-compliant platform like Mangomint is cleaner and safer.
What is the cheapest HIPAA-compliant med spa software?
Mangomint Premier ($375/mo) plus the Forms & Charting add-on ($50/mo) is the most affordable HIPAA-compliant option that combines excellent salon management with medical documentation features. At $425/mo total, it's significantly less expensive than Zenoti's enterprise custom pricing.
Do I need separate EMR software for my med spa?
Dedicated EMR (Electronic Medical Records) systems like Aesthetic Record or ChartLogic offer deeper clinical documentation than salon platforms. Some med spas use an EMR for clinical records and a salon platform like Boulevard for scheduling and client experience. Mangomint's Forms & Charting add-on reduces the need for separate EMR software for smaller operations.
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